Privacy Policy & Safeguarding
Privacy/Data Protection Policy
(THE) LIVERPOOL MOTOR CLUB and THE LIVERPOOL MOTOR CLUB LTD.
The names: Liverpool Motor Club & The Liverpool Motor Club (the Club) are operating titles of The Liverpool Motor Club Limited and, for the purpose of our policies, all are interchangeable. The Club will also be referred to as LMC in this document.
PRIVACY & DATA PROTECTION POLICY
Liverpool Motor Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.
Liverpool Motor Club is the data controller for the purpose of the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Our registered address is 67 Dorrington Road, Sale, Cheshire M33 5DX.
Our club contact for privacy and data is the Club Chairman, and you can contact him via the Contact Us page of our website at www.liverpoolmotorclub.com/about/contact-us or write to him at the above address.
Collecting your information
We collect your information when you fill in membership application or renewal forms, and event entry and booking forms. You can give us your information using paper forms or online forms. The information you give us may include, but is not limited to, your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (such as vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for information from your parent or guardian.
We will never ask you to give us any financial information such as bank or payment card details.
Using your information
We use your information when you apply to become a member of Liverpool Motor Club and then administer and renew your club membership and provide you with member benefits.
We also use your information when you enter events run by the Club, whether or not you are a member of the Club. For competitions, we will publish some of your information in the programme and the results, which will be in the public domain. Your information is used in these ways to fulfil our contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, and then only for a legitimate purpose. You should let the contact and next of kin know that you have given this information to us.
We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know.
To support your lifetime relationship with motorsport and Liverpool Motor Club we may keep your information indefinitely unless you ask us to delete it.
Sharing your information
We may share your information with Motorsport UK as required by its General Regulations for governing motorsport, with other Motorsport UK Registered Clubs and Associations, with medical personnel, with another person if we need to comply with a legal obligation, or with the owner of the land where an event is taking place. We may also share your information with service providers, for example, to print programmes.
If you enquire about, or enter, the Hillclimb events at Barbon Manor we may pass your information to Barbon Hillclimb Ltd for the purpose of running the event.
Barbon Hillclimb Ltd is a company jointly owned by Liverpool Motor Club Ltd and Kirkby Lonsdale Motor Club Ltd.
So that we can accurately record the progress of participants in our Championship, we receive event results from other event organisers. This information is not used by us for any other purpose and is accepted in the belief that it is accurate and that you have authorised the sender to supply it to us. You will have the opportunity to correct any errors or omissions in this information before the results become final.
Our Website & Cookies
When you use our club website, we may collect information about you by using cookies – small text files that are placed on your machine. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they help you complete forms by remembering your information from the last time you visited us. If in the future we make additional online entry and payment web-based services available that require you to sign in, then cookies may also be used to help you to log in securely to such services. We will not pass any of this personal information to third parties though we may provide anonymised tracking data to third-party applications like Google Analytics.
However, you may prefer to disable cookies on this site and on others.
The most effective way to disable cookies is to disable them in your browser. We suggest consulting the Help section of your browser or by consulting the About Cookies website which offers guidance for all modern browsers
Our site may contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites, please review the privacy policy for each site because we are not responsible for the information you share on those sites.
Security for your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the UK.
Your rights
- You may ask us not to process your information for marketing purposes.
- You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
- You may ask us to stop using your information and delete it. If you ask us to do this we will not be able to continue our contract with you. We will continue to maintain a skeleton set of your information.
- If you are not happy with the way we look after or process your information, please tell us. If you do not receive a satisfactory response, you may make a complaint to the Information Commissioner (ico.org.uk).
All queries submitted by post, by email, by telephone or via the website are dealt with by a member of the Club, usually one of the people you will see running our events. As we are all volunteers, you might not receive a reply on the same day (or even sometimes the same week) but we will genuinely do our best to respond as quickly as we can.
The Liverpool Motor Club Ltd is a company limited by members’ guarantee and is Registered in England, No. 1882319.
Registered Office: 67 Dorrington Road, Sale, Cheshire M33 5DX, and registered under the Data Protection Act 1998 No. Z9320944
Liverpool Motor Club is a member of The Association of North Western Car Clubs, The Association of Northern Car Clubs and the SD34 Motor Sports Group. It is recognised by Motorsport UK for the organisation of Motor Competitions.
The events referred to on this website as the Barbon Hillclimbs are run under Motorsport UK permit issued to Liverpool Motor Club Ltd and are promoted by Barbon Hillclimb Ltd. Barbon Hillclimb Ltd is a company owned jointly by Kirkby Lonsdale Motor Club Ltd and Liverpool Motor Club Ltd solely to promote the car Hillclimb events at Barbon Manor.
The LMC website is hosted and sponsored by Liverpool based interconnect/it, the UK’s largest independent provider of WordPress solutions to the news, corporate and large enterprise markets.
interconnect/it does not have access to personal information provided by visitors to the LMC website.
This policy document was last updated 28/10/2024. (JEH)
SAFEGUARDING POLICY
The Liverpool Motor Club complies with and fully upholds the Safeguarding Policy of Motorsport UK (to be found in the MSUK Yearbook) and has a Safeguarding Policy that it requires all members to uphold:-
- The welfare of all children and vulnerable adults is paramount. Everyone, whatever their age, culture, disability, gender, language, racial origin, religious belief or sexual identity, has the right to protection from abuse.
- All suspicions and allegations of inappropriate behaviour will be taken seriously and responded to swiftly and appropriately.
- The Club has appointed a Safeguarding Officer who will be the point of contact in any matter concerning the welfare of children and vulnerable adults.
- All suspicions of inappropriate behaviour should be reported immediately to the Secretary of the Meeting or directly to the LMC Safeguarding Officer whose contact details are at www.liverpoolmotorclub.com/about/contact-us
SOCIAL MEDIA POLICY
The Club encourages members and friends of the Club to use social media and other channels to promote themselves, the Club, the Club’s events and the sport. To comply with Motorsport UK requirements, the Club has in place a Social Media Policy that can be found here: Social Media Policy.
The Club will monitor all activity on its social media platforms and will take action if material is posted that does not comply with its Social Media Policy.
CLUB RULES
When you join the Club, or renew your membership, you agree to abide by the Rules of the Club which can be found here: Liverpool Motor Club Rules.